Accounts Payable Clerk

Position Overview

We are looking for a diligent and detail-oriented Accounts Payable Clerk to join our finance team. The successful candidate will be responsible for processing vendor invoices, managing payments, maintaining accurate financial records, and ensuring compliance with company policies and relevant regulations. This role is essential for maintaining positive vendor relationships and supporting the overall financial health of the organization.

Key Responsibilities

Invoice Processing

  • Receive, review, and process invoices from vendors and suppliers for goods and services rendered to the company.

Payment Processing

  • Ensure accurate and timely payments to vendors, including scheduling payments, preparing checks or electronic transfers, and reconciling payments with invoices.

Vendor Management

  • Maintain relationships with vendors, address inquiries or discrepancies regarding invoices or payments, and negotiate payment terms when necessary.

Expense Reporting

  • Process employee expense reports, verify expenses, ensure compliance with company policies, and reimburse employees in a timely manner.

Account Reconciliation

  • Reconcile accounts payable transactions with vendor statements, resolve discrepancies, and ensure accurate financial records.

Record Keeping

  • Maintain accurate and organized records of accounts payable transactions, invoices, payments, and related documentation.


  • Ensure compliance with company policies and procedures, as well as relevant regulations and accounting standards, such as Generally Accepted Accounting Principles (GAAP).


  • Generate reports on accounts payable activities, aging reports, cash flow projections, and other financial metrics as required by management or regulatory bodies.

Process Improvement

  • Identify opportunities to streamline accounts payable processes, improve efficiency, and reduce costs, such as implementing automated invoice processing systems.

Audit Support

  • Assist with internal and external audits by providing documentation, explanations, and support for accounts payable transactions and processes.


  • Liaise with internal departments, such as procurement, finance, and budgeting, to ensure accurate recording and reporting of accounts payable transactions.

Problem Resolution

  • Resolve issues, disputes, or discrepancies related to accounts payable, including investigating billing errors, duplicate invoices, or payment disputes.

Cash Flow Management

  • Monitor accounts payable aging reports and manage cash flow to optimize working capital while ensuring timely payment to vendors and avoiding late fees or penalties.


  • High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

  • Proven experience as an Accounts Payable Clerk or in a similar role.

  • Strong understanding of basic accounting principles and accounts payable processes.

  • Proficiency with accounting software and Microsoft Office Suite, Smart Sheet, Ramp and Xero.

  • Excellent attention to detail and organizational skills.

  • Strong communication and interpersonal skills.

  • Ability to handle sensitive information with confidentiality.

  • Problem-solving skills and the ability to work independently and as part of a team.


  • Competitive salary and comprehensive benefits package.

  • Opportunities for professional growth and development, including training and career advancement programs.

  • A supportive and collaborative work environment that values teamwork, innovation, and excellence.

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