Accounts Receivable Clerk

Position Overview

We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing all aspects of the accounts receivable process, ensuring timely and accurate invoicing, payment processing, and collections. This role is critical to maintaining the financial health of our organization by managing customer payments, resolving billing issues, and optimizing cash flow.

Key Responsibilities

Invoice Generation

  • Prepare and issue invoices to customers for goods or services rendered.

Payment Processing

  • Record payments received from customers and apply them to the appropriate accounts.

Account Reconciliation

  • Reconcile accounts receivable ledger accounts to ensure accuracy and completeness.

Customer Communication

  • Follow up with customers regarding outstanding invoices, payment discrepancies, or late payments.

Aging Analysis

  • Monitor accounts receivable aging reports to identify overdue accounts and prioritize collection efforts.


  • Initiate collection calls or emails to follow up on overdue accounts and arrange payment plans if necessary.

Credit Control

  • Review credit limits and terms for new and existing customers, and communicate any changes to relevant stakeholders.


  • Generate reports on accounts receivable aging, cash flow projections, and collection efforts for management review.


  • Maintain accurate and organized records of customer transactions, payments, and correspondence.

Dispute Resolution

  • Investigate and resolve billing disputes or discrepancies with customers in a timely and professional manner.

Cash Application

  • Apply cash receipts to customer accounts and reconcile discrepancies between payments and invoices

Process Improvement

  • Identify opportunities to streamline accounts receivable processes, improve efficiency, and reduce DSO (Days Sales Outstanding).


  • • High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

  • Proven experience as an Accounts Payable Clerk or in a similar role.

  • Strong understanding of basic accounting principles and accounts payable processes.

  • Proficiency with accounting software and Microsoft Office Suite, Smart Sheet, Ramp and Xero.

  • Excellent attention to detail and organizational skills.

  • Strong communication and interpersonal skills.

  • Ability to handle sensitive information with confidentiality.

  • Problem-solving skills and the ability to work independently and as part of a team.


  • Competitive salary and comprehensive benefits package.

  • Opportunities for professional growth and development, including training and career advancement programs.

  • A supportive and collaborative work environment that values teamwork, innovation, and excellence.

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